PropertyCS automates rent collection, maintenance tracking, lease management, and owner reporting — so you can focus on growing your portfolio.
Manually texting tenants about late rent. No automated reminders, no late fee enforcement, no paper trail.
Work orders lost in email threads. No vendor tracking, no photo documentation, no completion confirmation.
Owners calling for updates you don't have. No automated reporting, no real-time visibility into their investment.
Online rent payment portal for tenants. Auto-late fees applied per lease terms. Delinquency tracking with daily vacancy cost meter. One-click payment history exports.
Tenants submit video maintenance requests. AI bot handles basic troubleshooting. Vendor bidding for competitive quotes. Photo-proof logs for every repair dollar.
Automated monthly income/expense reports. Real-time portfolio map with health indicators. 1099 tax automation. CapEx planning for major repairs. Owner draw scheduling.
Lead CRM tracks prospects from Zillow and Apartments.com. One-click screening. Digital lease execution with e-signatures. Move-in inspection app with photo sync.
1–20 units. Stop managing everything manually. Automate rent, maintenance, and reporting in one place.
Managing for multiple owners. Give each owner real-time visibility while you run operations from a single dashboard.
Portfolio-level ROI tracking. CapEx planning, CMA feeds, and automated owner draws — built for scale.
50+ units. Bulk messaging, RUBS calculator, concierge logs, and NPS surveys for large residential communities.
Every feature below is available in PropertyCS. Free tier included — paid tiers unlock as your portfolio grows.
Online rent payment, maintenance requests, and lease documents — all in one mobile-optimized portal.
Track and manage all work orders from submission to completion. Every request logged and assigned.
Monthly income/expense summaries delivered automatically. Owners stay informed without calling you.
Remote access management for tenants and guests. Issue, revoke, and audit digital keys from the portal.
Mailroom arrival alerts sent directly to tenants. Photo confirmation and pickup logging.
Live calendar for gym, pool, rooftop, and shared spaces. Conflict detection and capacity limits built in.
Digital social wall for residents. Post announcements, events, and neighbor updates — moderated by management.
Automated vetting and approval flow for temporary stays. Background check integration and lease addendum generation.
Opt-in credit bureau reporting for on-time payments. Tenants build credit history — you increase retention.
Tenants record video of issues in-app before submitting. Reduces unnecessary dispatches and speeds diagnosis.
Digital vaccination records, breed photos, and pet profiles per unit. Enforce pet policies automatically.
Push notifications for site-wide alerts — water shutoffs, fire alarms, weather events. Logged with timestamps.
Interactive security deposit guide for tenants. Photo-documented condition reports reduce deposit disputes.
Instant year-end 1099 document generation for all vendors and contractors. IRS-ready PDFs in one click.
5-year forecasting for major repairs — roof, HVAC, plumbing. Reserve fund recommendations based on property age.
Live local rent comparisons pulled from market data. Know when your units are under- or over-priced in real time.
GPS cluster view of all properties with health indicators. Occupancy, delinquency, and maintenance status at a glance.
Auto-categorize expenses from photos of receipts. Tax-ready expense logs with vendor, amount, and category extracted automatically.
Automated monthly net profit transfers to owner accounts. Configurable split ratios and reserve thresholds.
Notification when market rates drop below your current mortgage rate. Includes estimated savings calculation.
Real-time liability and coverage compliance tracking. Alerts when policies expire or coverage gaps are detected.
Daily loss tracking for empty units. See exactly what each vacant day costs — motivates faster leasing decisions.
Photo-proof logs for every repair dollar spent. Owners see before/after photos, invoices, and vendor details.
Multi-quote requests for work orders. Compare bids, select vendors, and track job status — all in one workflow.
Scripted enforcement of grace periods. Late fees calculated and applied automatically per lease terms.
Integrated e-signatures for leases, addenda, and renewals. Legally binding, timestamped, and stored in the document vault.
Mobile walkthroughs with photo-sync. Move-in, move-out, and routine inspections with condition ratings per room.
Prospect tracking from Zillow, Apartments.com, and direct inquiries. Pipeline view from first contact to signed lease.
One-click credit and criminal background checks. Integrated with major screening providers. Results in minutes.
Track physical key possession per staff member. Check-out/check-in log with timestamps and accountability chain.
Utility bill-back for shared costs. Allocate water, gas, and trash by unit size, occupancy, or custom formula.
Seasonal landscaping, HVAC filter changes, and preventive maintenance — scheduled automatically and assigned to vendors.
State-specific eviction notices, lease templates, and compliance documents. Updated when laws change.
Automated tenant satisfaction tracking. Quarterly surveys with trend analysis and at-risk tenant identification.
Basic troubleshooting before dispatch. Guides tenants through common fixes — reduces unnecessary work orders by up to 30%.
Support for international portfolios. Accept rent in multiple currencies with automatic conversion and reporting.
Message entire floors, buildings, or your full portfolio at once. Scheduled sends and delivery tracking included.
Shift-handover notes for 24/7 front desk and concierge staff. Searchable log with incident tagging.
PropertyCS is built around three distinct user roles — tenant, owner, and manager — each with their own view and feature set. Most platforms treat everyone the same. We give tenants a consumer-grade experience, owners real-time ROI visibility, and managers a full command center.
The free tier includes the Tenant Portal (online rent payment, maintenance requests, lease documents), Maintenance Log (work order tracking), and Owner Reports (automated monthly summaries). No credit card required.
Yes. While PropertyCS is optimized for residential, the Command Tier features (vendor bidding, digital lease execution, RUBS calculator, legal library) work well for commercial and mixed-use portfolios. Contact us for a custom configuration.
When a tenant submits a maintenance request, the AI bot walks them through common troubleshooting steps before creating a work order. For example, a "no hot water" request triggers a water heater reset guide. This reduces unnecessary dispatches by up to 30%.