Staffing agency software built for field operations — not adapted from a generic HR tool. Every clock-in is photo-verified. Every location is GPS-stamped. Every hour is payroll-ready.
Staff fill out paper logs at the end of a shift — or forget entirely. Manual entry leads to errors, disputes, and hours of reconciliation every pay period.
Calling or texting staff to confirm they're on-site is unreliable and unscalable. There's no proof, no record, and no way to verify location.
Certifications in email, onboarding forms on paper, and no system to track what's expired. One audit can expose everything that's missing.
Clients call to ask how many staff are on-site. You have to check manually, call a supervisor, and relay the information — every time.
Every clock-in captures a timestamped photo and GPS coordinate. No buddy punching. No disputes. Just verified proof of presence at every site, every shift — stored permanently in your admin portal.
Verified hours flow directly into payroll exports. Overtime detection, anomaly flags, and clean CSV exports that match your accounting software — without a single manual calculation.
Store every certification, onboarding document, and compliance record in one place. Get automated alerts before anything expires — and walk into any audit fully prepared.
Give each client a view-only link to see their specific staffing levels in real time. Active headcount, recent check-ins, and compliance status — without giving them access to your full system.
Multi-site deployments, high-volume hourly workforces, and clients who expect accountability.
Event staff, banquet servers, and kitchen workers across multiple venues — all tracked in one place.
Field technicians, warehouse staff, and skilled trades workers with compliance-heavy documentation requirements.
Credential tracking, certification expiry alerts, and verified placement logs for regulated environments.
Every feature below is available in StaffingCS. Free tier included — paid tiers unlock as your agency scales.
Manage your full field staff roster — names, roles, contact info, and assignment history in one place.
Direct and group messaging for your team. Keep field staff connected without relying on personal texts.
Automated clock-in/out logs with timestamps. Every punch stored — no manual entry needed.
Confirm field staff location at clock-in with geofence validation. Tamper-proof coordinates logged per punch.
Staff selfie captured at every punch. Timestamped and stored for client-facing proof of presence.
Push open-shift alerts to qualified staff via SMS and in-app notifications. Fill gaps in under 5 minutes.
Track active placements, client sites, and assignment history per staff member. Full lifecycle from offer to offboard.
Real-time GPS map of all active field staff. See who is on-site, in transit, or off-clock at a glance.
Staff-initiated swap requests with manager approval flow. Automatic schedule update on approval.
Staff submit weekly availability windows. Scheduler auto-filters eligible workers when building shifts.
Manage multiple client locations with site-specific rules, contacts, and compliance requirements.
Log uniform issuance and returns per staff member. Deduction workflows for unreturned items.
Automated break reminders and compliance logging. Flags missed breaks for labor law audit trails.
Collect digital signatures on timesheets, contracts, and incident reports. Legally binding and timestamped.
Face-match clock-ins against staff photos to prevent buddy punching. AI-powered identity confirmation.
Structured incident reporting with photo attachments and supervisor sign-off. Searchable audit log.
Track license expiry dates for every staff member. Automated alerts 30 and 7 days before expiration.
Record and track pre-employment and random drug test results. Compliance status visible on staff profiles.
One-click background check orders with integrated screening providers. Results stored in staff profiles.
Secure storage for I-9 forms and supporting documents. Re-verification alerts for expiring work authorizations.
Every action logged with user, timestamp, and IP. Immutable records for client disputes and labor audits.
End-of-shift client approval via mobile link. Signed confirmation attached to each timesheet automatically.
Push updated policies to staff for digital sign-off. Track who has and hasn't acknowledged each document.
Auto-generate payroll-ready CSVs with overtime detection and anomaly flags. Integrates with ADP and Gusto.
Real-time compliance rate, unsigned docs, and overdue certifications at a glance. Drill down by site or staff.
Proactive warnings when staff approach OT thresholds. Reassign shifts before overtime costs accumulate.
Track how quickly open shifts get filled by site, role, and time of day. Identify chronic coverage gaps.
AI-powered churn risk scores for every staff member. Intervene before your best workers walk.
Automated monthly reports for each client showing hours delivered, compliance rate, and cost per placement.
ML model flags staff likely to miss their next shift based on historical patterns. Pre-fill before it happens.
Track gross margin per placement and per client. Know exactly which accounts are most profitable.
Suggest optimal shift assignments based on availability, proximity, certifications, and past performance.
Drag-and-drop report builder for any data in the system. Schedule automated delivery to clients or owners.
Full REST API for custom integrations with your ATS, HRIS, or client portals. Webhook support included.
Manage multiple agency brands under one login. Separate billing, staff pools, and client accounts per brand.
No. StaffingCS is fully mobile-optimized and works from any smartphone browser. Staff can clock in, capture photos, and sign documents without installing anything.
When a staff member clocks in, the system prompts them to take a selfie using their phone camera. The photo is timestamped, geo-tagged, and stored in your admin portal — accessible in real time.
Yes. The client transparency portal generates a shareable read-only link scoped to a specific client site. Clients see live headcount and recent activity — nothing else.
The export generates a standard CSV that works with QuickBooks, ADP, Gusto, Paychex, and most other payroll platforms. Custom export formats are available as an add-on.
Yes. StaffingCS is one platform in the ServioCS ecosystem. If you also run a restaurant or service business, RestaurantCS handles scheduling and team operations.
No credit card required. Set up your roster and run your first verified shift today.