A restaurant scheduling app designed for shift-based teams — with real-time updates, swap management, and mobile access built in from day one.
Building a schedule in Excel takes hours — and that's before the inevitable changes, call-outs, and last-minute swaps that require starting over.
When you update a spreadsheet, staff don't know. You end up texting everyone individually — which defeats the whole point of having a schedule.
Shift swaps happen over text, in person, and sometimes not at all. Managers find out about coverage gaps when someone doesn't show up.
Without real-time scheduling data, you can't see if you're over-staffed, under-staffed, or heading toward overtime until it's too late.
Drag-and-drop shift building means you can put together a full week's schedule in a fraction of the time. Templates, recurring shifts, and role-based views make it even faster.
When you publish or update a schedule, your team gets notified immediately on their phones. No more "I didn't see the schedule" — because it's right there in their pocket.
Staff request swaps directly in the platform. Managers approve or deny with one tap. No more swap requests over text, no more coverage surprises.
| Feature | RestaurantCS | Spreadsheets |
|---|---|---|
| Build a weekly schedule | ~15 minutes | 1–3 hours |
| Staff notified automatically | ✓ Instant push | ✗ Manual texts |
| Shift swap management | ✓ In-app workflow | ✗ Text/verbal |
| Mobile access for staff | ✓ Any smartphone | ✗ Not practical |
| Availability tracking | ✓ Built in | ✗ Separate sheet |
| Labor cost visibility | ✓ Real-time | ✗ Manual calc |
Every feature below is available in RestaurantCS. Free tier included — paid tiers unlock as your operation grows.
Manage your full team roster — names, roles, contact info, and employment status in one place.
Build weekly schedules and publish to your team. Staff see their shifts instantly on any smartphone.
Digital clock-in/out for every shift. Automated time logs with timestamps — no paper timesheets.
Build and manage weekly staff schedules with drag-and-drop simplicity. Templates and recurring shifts included.
Automated clock-in/out with GPS verification and break enforcement. Accurate hours every shift.
Staff-initiated swap requests with manager approval workflow. Schedule updates automatically — no text chains.
Real-time labor cost as a percentage of sales with overtime alerts. See projected costs before you publish the schedule.
Export payroll-ready data with hours, tips, and overtime calculations. One-click CSV compatible with major payroll systems.
Manage multiple restaurant locations from a single dashboard. Consistent standards, separate staff pools and schedules.
Digital order queue for kitchen staff with ticket timing. Replaces paper tickets and reduces miscommunication between FOH and BOH.
Floor plan view with real-time table status and turn tracking. Know exactly what's occupied, what's turning, and what's ready.
Live view of available tables and current occupancy. Hosts and managers see the full floor at a glance.
Real-time sales dashboard with hourly breakdown and item performance. Know how today is tracking before the shift ends.
Live view of clocked-in staff with role and station assignments. See who's on the floor and where at any moment.
Automated tip distribution calculations by role and hours worked. Eliminate manual tip math and disputes at end of shift.
Digital training materials and certification tracking for staff. Assign onboarding content and track completion per employee.
Centralized recipe management with costing and plating guides. Standardize every dish across your kitchen — including Shift Meals and Plating Guides.
Secure storage for HR documents, certifications, and compliance files. Accessible to the right people — always audit-ready.
Real-time floor map with table status, server assignments, and wait times. Full situational awareness for managers on the floor.
Custom report builder with scheduled delivery and multi-location rollups. Deep-dive into labor, sales, and operational trends.
Advanced multi-location management with consolidated reporting. Unified view across all your locations with per-location drill-down.
Manage your full team roster — names, roles, contact info, and employment status in one place.
Build weekly schedules and publish to your team. Staff see their shifts instantly on any smartphone.
Digital clock-in/out for every shift. Automated time logs with timestamps — no paper timesheets.
Build a full week's schedule in minutes with drag-and-drop shift building. Templates and recurring shifts included.
Staff request swaps in-app. Manager approves with one tap. Schedule updates automatically — no text chains.
Staff submit availability and time-off requests in-app. Scheduler auto-filters eligible staff when building shifts.
Post open shifts and notify eligible staff instantly. Fill last-minute gaps without making a single phone call.
Staff see their schedule on any smartphone browser — no app download required. Push notifications on publish.
Real-time labor cost tracking as you build the schedule. See projected hours and costs before you publish.
GPS coordinate logged at every clock-in. Geofence alerts for out-of-location punches. No buddy punching.
Proactive warnings when staff approach overtime thresholds. Reassign before OT costs accumulate.
Automated break reminders and compliance logging. Flags missed breaks for labor law audit trails.
Verified hours auto-compiled per pay period. One-click CSV export compatible with major payroll systems.
Broadcast announcements to the whole team or specific roles. Everyone sees it — no more missed messages.
Message kitchen, FOH, or management separately. Right message to the right people — no noise.
End-of-shift notes passed to the next team. Operational context that doesn't get lost between shifts.
Assign opening, closing, and daily tasks to specific staff. Track completion in real time from the manager dashboard.
Store certifications, training docs, and onboarding checklists in one place. Accessible to the right people, always.
Track food handler certifications and expiry dates. Automated alerts before anything expires.
Hours worked, labor costs, and attendance trends in one view. Export-ready reports for payroll and ownership.
Manage multiple restaurant locations from one dashboard. Consistent standards, separate staff pools and schedules.
Connect with your existing POS and payroll systems. Hours flow directly into payroll — no double entry.
No. RestaurantCS is fully web-based and mobile-optimized. Staff access their schedules from any smartphone browser — no app store required.
Yes. You can set up your team and build your first schedule from scratch in minutes, or use templates to replicate your existing schedule structure quickly.
Managers can update the schedule in real time. The affected staff member is notified immediately, and you can post the open shift for others to pick up — all within the platform.
Yes. Scheduling is one feature of RestaurantCS — which also includes time tracking, task management, team communication, and document storage. Learn more about the full platform →
Start your free trial and see how much time you save in the first week.