Workforce management software built for teams that aren't sitting at desks. GPS-verified attendance, automated compliance, and real-time payroll exports — without the enterprise price tag.
When your workforce is spread across multiple sites, manual tracking isn't just inefficient — it's a liability. StaffingCS gives you the visibility to run a verified, accountable field operation.
Photo-verified clock-ins and GPS-stamped logs mean you never have to take anyone's word for it. Every punch is backed by irrefutable proof — stored permanently and accessible in real time.
Certifications, onboarding documents, and compliance records stored in one place — with automated alerts before anything expires. Walk into any audit fully prepared.
Verified hours flow directly into payroll-ready exports. Overtime detection, anomaly flags, and clean CSVs that match your accounting software — without manual reconciliation.
| Task | Without StaffingCS | With StaffingCS |
|---|---|---|
| Confirming staff are on-site | Call supervisor, wait for response | Live HUD shows active headcount instantly |
| Verifying clock-in location | No way to verify — trust the timesheet | GPS coordinate + photo logged automatically |
| Payroll reconciliation | 2–4 hours of manual entry per pay period | One-click export of verified hours |
| Compliance document tracking | Spreadsheet with manual expiry checks | Automated alerts before anything expires |
| Client headcount requests | Manual check + phone call to relay info | Client views live portal link themselves |
| Timesheet disputes | He-said-she-said with no proof | Photo + GPS + timestamp — irrefutable |
Every feature below is available in StaffingCS. Free tier included — paid tiers unlock as your workforce scales.
Manage your full field staff roster — names, roles, contact info, and assignment history in one place.
Direct and group messaging for your team. Keep field staff connected without relying on personal texts.
Automated clock-in/out logs with timestamps. Every punch stored — no manual entry needed.
Confirm field staff location at clock-in with geofence validation. Tamper-proof coordinates logged per punch.
Staff selfie captured at every punch. Timestamped and stored for client-facing proof of presence.
Push open-shift alerts to qualified staff via SMS and in-app notifications. Fill gaps in under 5 minutes.
Track active placements, client sites, and assignment history per staff member. Full lifecycle from offer to offboard.
Real-time GPS map of all active field staff. See who is on-site, in transit, or off-clock at a glance.
Staff-initiated swap requests with manager approval flow. Automatic schedule update on approval.
Staff submit weekly availability windows. Scheduler auto-filters eligible workers when building shifts.
Manage multiple client locations with site-specific rules, contacts, and compliance requirements.
Log uniform issuance and returns per staff member. Deduction workflows for unreturned items.
Automated break reminders and compliance logging. Flags missed breaks for labor law audit trails.
Collect digital signatures on timesheets, contracts, and incident reports. Legally binding and timestamped.
Face-match clock-ins against staff photos to prevent buddy punching. AI-powered identity confirmation.
Structured incident reporting with photo attachments and supervisor sign-off. Searchable audit log.
Track license expiry dates for every staff member. Automated alerts 30 and 7 days before expiration.
Record and track pre-employment and random drug test results. Compliance status visible on staff profiles.
One-click background check orders with integrated screening providers. Results stored in staff profiles.
Secure storage for I-9 forms and supporting documents. Re-verification alerts for expiring work authorizations.
Every action logged with user, timestamp, and IP. Immutable records for client disputes and labor audits.
End-of-shift client approval via mobile link. Signed confirmation attached to each timesheet automatically.
Push updated policies to staff for digital sign-off. Track who has and hasn't acknowledged each document.
Auto-generate payroll-ready CSVs with overtime detection and anomaly flags. Integrates with ADP and Gusto.
Real-time compliance rate, unsigned docs, and overdue certifications at a glance. Drill down by site or staff.
Proactive warnings when staff approach OT thresholds. Reassign shifts before overtime costs accumulate.
Track how quickly open shifts get filled by site, role, and time of day. Identify chronic coverage gaps.
AI-powered churn risk scores for every staff member. Intervene before your best workers walk.
Automated monthly reports for each client showing hours delivered, compliance rate, and cost per placement.
ML model flags staff likely to miss their next shift based on historical patterns. Pre-fill before it happens.
Track gross margin per placement and per client. Know exactly which accounts are most profitable.
Suggest optimal shift assignments based on availability, proximity, certifications, and past performance.
Drag-and-drop report builder for any data in the system. Schedule automated delivery to clients or owners.
Full REST API for custom integrations with your ATS, HRIS, or client portals. Webhook support included.
Manage multiple agency brands under one login. Separate billing, staff pools, and client accounts per brand.
Yes. StaffingCS is built for multi-site deployments. Each site has its own geofence, check-in log, and client transparency link. You manage everything from one central dashboard.
StaffingCS works on any modern smartphone browser — no app download required. For sites where personal devices aren't allowed, a shared tablet can be used as a check-in kiosk.
You define a radius around each client site. If a staff member clocks in outside that radius, you receive an instant alert. The clock-in is still recorded — but flagged for review.
The standard export includes verified hours, overtime flags, and anomaly notes. Custom export formats and field mappings are available as an add-on for agencies with specific payroll system requirements.
Free trial, no credit card required. Set up your first site and run a verified shift today.